OutLook 2007 UI

Closer look at Ribbon

1.Tabs The Ribbon is made up of different tabs. Here we've shown theMessage tab. Each tab is related to specific kinds of work that you do in Outlook. On the tabs are the commands and buttons that you've used before.

2.Groups Each tab has several groups that show related items together. Basic Text is a group.

3.Commands The Bold button and the Font list (showing the Calibri font) are commands. A command is a button, a box to enter information, or a menu. The most commonly used commands, such as the Paste command, have the largest buttons.

Ribbon shows what you work on

1.A new message shows the Message and Options tabs with groups and commands that you'll use when you write and send a message.

2.A new appointment shows an Appointment tab with groups and commands specific to working with a calendar entry.

3.A new contact shows a Contact tab with groups and commands to help you keep contact information up to date.

Mini Toolbar

1.Select your text by dragging with your mouse, and then point at the selection.

2.The Mini toolbar appears in a faded fashion. If you point to it, it becomes solid, and you can click a formatting option.

Quick Access Tool Bar above the Ribbon

The Quick Access Toolbar is a small toolbar above the Ribbon. It's there to make the commands you need and use most often readily available.

Options

Options for writing e-mail

If you want to change your settings for writing e-mail — for example, to make the spelling checker stop ignoring words in uppercase — you do that from theEditor Options dialog box. You start by creating a new message, and then you do this:

1.Click the Microsoft Office Button 

2.Click Editor Options.

Note    Some settings, such as those that you set in the Personalize area of theEditor Options window, are shared among all Office 2007 programs. However, most changes that you make in Editor Options will apply only to Outlook.

Options for sending e-mail

When you send an e-mail message, you can make choices about how that message is sent. For example, you can choose whether the outgoing message is formatted in Plain Text, HTML, or Rich Text. You can also change where you keep a copy of a particular sent message (or you can specify whether you keep a copy of it at all). You'll set these types of options from tabs available on the Ribbon for that message. We'll show how to access these options in the practice session at the end of this lesson.

Todobar

Located at the far right of the window, the To-Do Bar is visible wherever you happen to be working in Outlook (that is, you can see it from Mail, Calendar, Contacts, and so on). The To-Do Bar is there to help you keep track of upcoming tasks and appointments. You'll get a chance to work with the To-Do Bar in the practice. In the picture, we've called out a few of its key elements:

1. Date Navigator.

2. Upcoming calendar appointments.

3. A place to enter new tasks by typing.

4. Your task list.

Calendar

1. Bigger buttons make it easier to quickly switch between daily, weekly, and monthly calendar views.

2. Back and Forward buttons let you quickly go to the next day, week, or month in the calendar.

3. Also new is a Tasks area. You can use this area to track your accomplishments: Completed items on this list appear crossed out and "stick" to the day; tasks not marked as complete will automatically be carried over to the next day, until you complete them.

Contact

In Outlook 2007, Electronic Business Cards make contacts easy to view and easy to share. You'll first notice the new look for contacts when you clickContacts to switch to that area of Outlook.

You can send Electronic Business Cards through e-mail. You might want to include your own Electronic Business Card as part of your e-mail signature.